Effortless Online Systems
Want a peek behind the curtain of your favourite online entrepreneurs? Welcome to The Effortless Online Systems Podcast - where we turn messy back-ends (😉) into smooth, scalable businesses.
Each week, I break down real business processes, review the best tech to save you time and boost profit, and bring in expert guests who’ve built systems that drive results. From automation and AI to project management, paid traffic, hiring, and leadership, we cover everything operations so you can scale smarter and stress less.
I’m Nivek - Online Business Manager, Systems Strategist, and Agency Owner—your guide to mastering the operational side of online business. Let’s get to work.
Effortless Online Systems
101. Content Planning, Systems, Notion & the Mindset Shift That Made it All Possible with Mia Poklepovich
If you’ve ever felt like your content is scattered across a million notes, Google Docs, and random bursts of inspiration, this episode is for you.
I’m sitting down with my client & friend Mia Poklepovich, founder of The Freedom Therapist and OT Inspire Australia, to talk about how she went from posting on the fly and scrambling for content ideas to running a smooth, flexible, and actually fun content system inside Notion.
In this episode, we break down:
- The mindset shift Mia had to make to stop resisting systems
- Why a content system doesn’t have to kill creativity (in fact, it does the opposite)
- How Notion became her home base for content, launches, and podcast planning
- The surprising ways systems have reduced stress and helped her show up more
- How you can get started with The Content Anthology, the exact system we built for Mia
Whether you’re a therapist, coach, or creative drowning in content ideas but struggling to stay consistent, this episode will show you how to turn chaos into clarity—without losing flexibility.
Download The Content Anthology here: https://shop.thevirtualchapter.co/content
Timestamps
0:00 – Meet Mia: Therapist, business coach, and the queen of past content chaos
2:40 – Pre-Notion content planning: Notes app chaos and Google Doc graveyards
5:30 – The surprising mindset shift that made systems actually work for her
7:45 – Where people get stuck thinking systems = no flexibility
9:50 – How Notion gave her more time, creativity, and control over her content
12:30 – Why your content system has to fit you—not the other way around
15:00 – The difference between feeling “behind” vs. feeling held by a system
18:55 – Business owners, moms, and therapists: Why you need a system to stop holding everything in your brain
21:45 – If Notion disappeared tomorrow, what would Mia do? (Spoiler: Panic)
24:30 – The reality of balancing launches, client work, and content (without burning out)
27:45 – What’s next for Mia? AI, video, and expanding her systems
29:50 – Want the exact content system Mia uses?
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