Effortless Online Systems
Want a peek behind the curtain of your favourite online entrepreneurs? Welcome to The Effortless Online Systems Podcast - where we turn messy back-ends (đ) into smooth, scalable businesses.
Each week, I break down real business processes, review the best tech to save you time and boost profit, and bring in expert guests whoâve built systems that drive results. From automation and AI to project management, paid traffic, hiring, and leadership, we cover everything operations so you can scale smarter and stress less.
Iâm Nivek - Online Business Manager, Systems Strategist, and Agency Ownerâyour guide to mastering the operational side of online business. Letâs get to work.
Episodes
109 episodes
104. How to Build Long-Lasting Systems (Even When the Tech is Always Evolving)
In todayâs world, where tech seems to change every week, how do you build systems that last? In this episode, weâre diving into why platform-agnostic systems are key to sustainable business growth. You donât need to be at the mercy of th...
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14:45
103. 5 Little ChatGPT Tweaks to Save You Hours Every Week
Still feeling like ChatGPT is more work than itâs worth? Youâre probably missing a few key tweaks that could save you hours - literally.In this episode, Iâm sharing five small but mighty adjustments you can make to your ChatGPT account t...
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17:52
102. AI is coming for the coaching industry & how to stay ahead
AI is changing the coaching industry right now - and if youâre not paying attention, youâre already behind.In this episode, weâre diving into:Why AI isnât replacing great coaches - but it is exposing those w...
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23:31
101. Content Planning, Systems, Notion & the Mindset Shift That Made it All Possible with Mia Poklepovich
If youâve ever felt like your content is scattered across a million notes, Google Docs, and random bursts of inspiration, this episode is for you.Iâm sitting down with my client & friend Mia Poklepovich, founder of The Fre...
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31:09
100. How I Actually Use AI as a CEO in 2025 (And Why Youâre Doing It Wrong)
Most people are still using AI like itâs 2023 - throwing in prompts, hoping for magic, getting frustrated, and giving up. If thatâs you, thatâs why youâre stuck.AI isnât just a tool. Itâs not glorified Google. It should be a strategic bu...
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18:55
99. Your systems aren't broken, you're just using them wrong
Coming in hot for 2025 with a little tough love - if youâve ever thought, âSystems just donât work for meâ, hate to break it to you, babe, but it might not be the system⌠it might be you. đIn this episode, Iâm breaking ...
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16:14
98. How to Create More Content in Less Time in 2025
In this episode, I'm going to share how I recommend navigating the evolving landscape of content creation as we head into 2025. With the online world changing faster than ever, having a robust content system is crucial for standing out and driv...
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23:08
97. Should You Add Notion to Your Tech Stack in 2025?
In this episode of Effortless Online Systems, we're talking all things Notion and why itâs become a must-have tool for many online business owners. Whether youâre looking to streamline content creation, centralise business information,...
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21:05
96. 5 Free Tools You Need in Your Business for 2025 (That Youâre Probably Not Using!)
In this episode of Effortless Online Systems, we're diving into the world of genuinely free tools that can empower your business to scale efficiently and effectively - without breaking the bank. We'll explore the free tools...
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17:17
95. Strategic Planning and How to Run a Business Retrospective with Yosra Musa
In today's episode, we're thrilled to have Yosra Musa from Small Seed Consulting join us to delve into the nuanced world of strategic planning for small businesses.Yosra shares her expertise on the underestimated importance of strategy ...
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36:27
94. Operational Red Flags: 4 Signs Your Business Isn't Set Up to Scale
Get the Summer Operating System here!In this episode of Effortless Online Systems, weâre diving deep into one of the most overlooked areas of business growth: operational read...
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22:09
93. Your Summer Business Plan for Revenue AND Relaxation
Balancing relaxation and revenue during vacation season doesnât mean choosing one over the other. In this episode I'm sharing my exact planning process so that you can have a profitable AND restful summer.We'll discuss:Defin...
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28:35
92. GUIDED VISUALISATION: Your Fun & Profitable Summer
Today we're going a little off-script from my usual content with a fun summer themed guided visualisation.Today's episode is designed to help you envision what your ideal, balanced and profitable summer season can look like, so that you...
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17:29
91. Data-Driven Marketing: How to Stop Throwing Spaghetti at the Wall & Start Tracking What Works with Ally Anderson
Ally Anderson is a data backed marketing consultant who works with entrepreneurs to ensure that when it comes to their marketing, they're putting their time, energy and money in the right places. I know data isn't always the sexiest thi...
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33:54
90. Build It: Your Idea Library (Never Forget a Good Idea Again!)
If you're anything like me, spring and summer are the seasons of ideas and innovation in your business. But what do you do with all these random ideas and screenshots of inspo taking over your phone.Introducing, your Idea Management Sys...
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20:26
89. Are You Your Worst Boss? 3 Systems for a Sustainable Business
It's a familiar tale right - business owner quits 9-5 to work 7-10 instead?Maybe it's not quite that dramatic for you, but you still feel like you're always 'on', don't remember the last time you took a holiday, and even when you do, it...
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Episode 89
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21:49
88: My Fave Tech Tools for A Stress-Free Summer
Want to enjoy a stress-free summer while your business keeps running smoothly? In this episode, Iâm sharing some of my go-to tech tools that make it easy to automate, organise, and manage your business. Whether itâs project management, social m...
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12:51
87. The Summer Slump Myth: Making Sales, Taking Vacation and What Success Looks Like
Think summer means a slowdown for your business? Think again! In this episode, weâre busting the myth of the summer slump and showing you how to turn the âslowâ season into a time of growth and profit. Iâll be sharing strategies like automated ...
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13:42
86. Build It: Your Summer 24/25 Out Of Office Workflow
Thinking about taking some time off this holiday season without worrying about your business falling apart? In this episode, weâre talking about how to create an out-of-office workflow that keeps things running smoothly while youâre enjoying yo...
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14:02
85. Is Thrivecart Really Worth The Investment?
Let's talk about Thrivecart. It's my go-to checkout recommendation for those running a course, digital product or coaching based business, and so today I want to share my genuine thoughts about the platform (especially in light of some recent i...
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13:09
84. Feedback & Testimonials: Creating Systems for Continuous Improvement
In today's episode I walk you through creating systems for feedback and testimonials inside your programs and services. We all know how supportive having client testimonials is to our marketing, but getting feedback is also a crucial step to im...
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21:19
83. Build It: IT'S MY BIRTHDAY 𼳠Let's Build a Client Birthday Process
Let's build a client birthday process! In today's episode, I'm going to walk you through creating a process to celebrate your clients (and team) on their birthdays! This is a fun, easy process to put in place to help create more engagement and ...
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15:44
82. Building Engaged Email Lists & Ethical Email Marketing with Yuval Ackerman
Today's guest is Yuval Ackerman, an ethical email strategist and consultant who helps B corps and personal brands turn their subscribers into their biggest F.A.N.s.She's also a food lover (especially pasta) and a full-time nomad on a mi...
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27:21
81. Why I'm the biggest advocate of Slack for Coaches & Service Providers
Let's talk about Slack baby đśI'm a Slack convert going on 3 years now and you won't catch me going back to Voxer (in fact, if you're offering Voxer support it's a bit of a turn off for me now đŹ) So let's talk about why I love Slack....
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22:41